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Tips for Planning a Commercial Move: The Prudent Manager’s Checklist

If you’ve been considering the pros and cons of shifting your firm to a new office or worksite, it’s important to note that you’ll have a lot on your plate, both literally and figuratively. Thus, it’s in your best interests to begin planning your move as early as possible, especially if you’d like to avoid costly downtime, lost sales, and all of the stress that comes in tow.

With this notion in mind, feel free to use this brief article as a comprehensive checklist to help you stay on top of things from beginning to end.

Organize the Negligible Provisions

When it comes to relocating business office supplies, computers, and other important components, you’ll want to start separating the non-essential items at least a month or two in advance. During this phase, you’ll have to empty the on-site desks, file cabinets, and storage areas in order to decide which items to box up, sell, and throw away. Consider this your spring cleaning stage because it will ease your workload moving forward.

Contact the Local Pros

After you finish separating the unimportant supplies and tidying up the workplace, you’ll have to reach out to a professional commercial moving company as soon as possible.

However, if you’re unfamiliar with how to identify a reputable local business moving company in the area, be sure to pay attention to the following aspects during your research:

  • Complimentary on-site visits, assessments, and tailor-made quotes
  • Fully qualified and trained movers who have extensive experience with relocating business office provisions
  • Full insurance and liability coverage
  • Robust assortment of modernized moving equipment such as industrial-strength lifts, large-scale moving trucks, dollies, cushioned boxes, and specialized tools for transferring electronics
  • Available storage solutions for your refrigerators, printers, and other bulky items
  • No payment required until after the move is complete

Notify the Proper Entities

Next, you’ll have to facilitate some organizational processes to ensure a smooth, expedited moving process:

  • Check in with the building manager to ascertain loading dock requirements, elevator reservations, weekend security codifications, and anything else that may come up during the move.
  • Ensure that your commercial moving company is allowed on the premises by acquiring the necessary paperwork ahead of time.
  • Create corporate and community announcements for the forthcoming shift.
  • Begin creating updated printed materials such as business cards, envelopes, marketing provisions, stationery, and other integral supplies.
  • Back up all sensitive computer data and pack all personal and financial documentation in secure boxes.
  • Schedule the cancellation of any alternative amenities such as phone systems, Internet services, cleaners, and other third-party resources.

Designate a Moving Manager

Even if you’ve hired a renowned business moving company to facilitate the packing and shifting, you’ll still want to elect a knowledgeable in-house employee to oversee the process. This person should be able to coordinate with the team of movers to ensure a safe, secure, and organized progression.

With this notion in mind, it’s important to empower your moving manager so that he or she can confidently synchronize the moving team’s procedures with furniture deliveries, IT installations, garbage pickups, employee schedules, and all of the other nuanced facets of facilitating a large-scale move.

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